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Some Function Key Help

Saturday, January 6th, 2007 by | Filed Under: MS Office Help, MS Word
 
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Some Function Key Help

Do you like to use Word’s function keys (F1, F2, etc.), but find it difficult to remember what each one does? Find yourself “lost” as you hit one first and then another, hoping for a desired effect?

How would you like Word to display a little “cheat sheet” right in the program window, so you won’t have to worry about forgetting again?

And, to sweeten the deal a bit more, what if that “cheat sheet” could display not only what they do on their own, but also what happens when they’re combined with the Shift, Ctrl and/or Alt keys?

Sounds like a plan to me, so let’s take a look at what Word has to offer.

To begin, we need to open the Customize window. (Tools menu, Customize choice or right click on any toolbar and choose Customize from the bottom of the list).

Next, we need the Toolbars tab.

Select the Function Key Display toolbar from the list and click Close.

You should have noticed a change to your program window the moment you selected the Function Key Display toolbar. Maybe something like this:

Across the bottom of my program window, I now have a list of what each function key will accomplish. (As a little bonus for my readers who favor the mouse, each of these is now a button that will accomplish each function without using the actual keyboard function keys).

Any keys with a description that are “grayed out” will become active once the needed requirements are met. (A requirement could be something like having text highlighted).

If you now hit either the Shift, Ctrl or Alt key, the display will change to show what each function key does with that new addition. You can even find that combinations of these keys will alter the purpose of function keys.

With the Function Key Display toolbar, you may never find yourself lost among the function keys again!

~ April

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