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Space It Out

Space It Out

By default, MS Word documents are single-spaced, which is great for most of the work we do, but what about those documents where you need double space?

Now, as I’ve said before, I’m a teacher. I have a lot of opportunities to see how people (both students and staff) are using their technology. I’m always amazed when I find someone using the enter key to double-space their writing. What a nightmare! Ever try to edit a paragraph when you’ve hit the enter key at the end of each line? Not a pretty sight. (Not to mention the extremely large headache it gives you).

So, for those of you who haven’t found the trick to double spacing, let’s end your nightmare.

For my menu using readers, you’ll find that double spacing is set through the Format menu, Paragraphs choice.

In the middle section of the Indents and Spacing tab, entitled Spacing, you will find the Line spacing pull down list on the right side.

Using the pull-down menu you can select double space or whatever you like. There are several choices.

Once you’ve made your choice, click on the OK button.

What is that you say?

You aren’t very fond of the menus and all the resulting windows?

Ok, then this is for those of you who prefer to use the keyboard!

Quickly turn on double spacing with Ctrl + 2.
To go back to single spacing, use Ctrl + 1.
And… as a special added bonus, 1.5 line spacing is Ctrl + 5.

Next logical question: What if I’ve already typed everything? How do I double space?

Answer: Simply highlight the entire document (Ctrl + A) and then follow the above instructions to double space the text.

Question: But what if I want to double space only a section of the document?

Answer: You have two choices. You could turn the double spacing on at the point it’s needed, type the text and then turn it off when you’ve completed the section. Or, you could go ahead and type the text single spaced and then highlight the text to be double spaced and follow the above process.

And yet, here’s one more thought. If you’ve been following our discussion of the past couple of days then you’re well versed in the concept of adding buttons to your toolbars. Through the Customize window, Commands tab, Format category, you’ll find that you can add buttons for single, double and 1.5 line spacing. The benefits you ask? The buttons will remove the long process of menus and, at the same time, not require you to memorize key combinations.

That’s it! All the space you could ever want and then some!

~ April