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Split Rows Be Gone!

Friday, September 21st, 2007 by | Filed Under: MS Office Help, MS Word
 
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Split Rows Be Gone!

So, you’ve just finished working on your MS Word document and it’s filled with tables. It’s time to put the finishing touches on the paper and as you’re taking a look, you notice a problem.

One of your tables extends between a couple of pages and one of the rows has been split into two parts. (You know, part of the row is at the bottom of one page and the rest is at the top of the next page).

If you’re like me, you’re probably looking at that split row, trying to think of ways to get rid of the problem.

You can’t simply go to the row above it and add empty lines. If you do that, it will look all wrong and that’s a bad solution for future editing purposes.

So, what now?

Actually, your solution lies within the Table Properties.

Next time you’re in a situation with a table across several pages, simply highlight the entire table (click the resize button in the bottom right corner to highlight the entire table with one click) and go to the Table menu, Table Properties choice.

When the Table Properties window opens, you’re looking for the Row tab.

In the Options section, uncheck the “Allow row to break across pages” choice.

Click OK.

At this point, you should find that your table has no rows split between two pages.

Now, let’s suppose you don’t need or want all the rows formatted this way. It’s possible the new setting is creating some very strange bottom margins and it might be okay to change the “Allow row to break across pages” setting for only a few rows.

So, is there an efficient way to forbid the row splitting for only a few rows?

Well, of course there is! Why else would I mention it?

Here’s the solution for changing the setting, one row at a time.

Click into a row that needs to be changed.

Again, go to the Table menu, Table Properties choice.

And yes, you’re correct, we’re looking for the Row tab again.

Uncheck the “Allow row to break across pages” choice.

Now, only the row you selected when you began will be affected by the change.

Have another row to change?

No need to click the OK button! See the Next Row and Previous Row buttons?

You can use those to move to the next row you need to change, without ever leaving the Table Properties window!

I found that the document wouldn’t scroll as I used the buttons to move the selection through the table, however, I did notice that at the very top of the Size section, the word “Rows” changes and displays what row number is currently selected.

This should help with the movement through the table.

I also found that these buttons will rotate through the whole table, cycle back to the other end and start going through it again.

When you’ve made all the necessary changes you need, click the OK button.

Voila!

Split rows are a thing of the past!

~ April

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