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Styles for Cells Part 2

Thursday, May 28th, 2009 by | Filed Under: MS Excel

So, yesterday we took a look at Cell Styles in Excel 2007. There’s a lot to choose from on the styles palette, but what if none of them suit your exact needs or just aren’t to your liking.

And… for those of you using older versions of Excel don’t go away. There’s something here for you too! There’s no palette of predefined cell formats in these older versions but you do have the abilities to create your own.

Either way, if you’re looking to create a style that’s all your own then this is what you’ll need to know.

For my readers with older versions of Excel:

First, you need the Format menu, Style choice.

The Style dialog window opens looking like this:


The right side of the window is where you choose which attributes will be included in your style.

When you’re ready to create a style click the Modify button.

This will take you to the Format Cells dialog window. It’s here that you really get to make things your own. Choose border, font, fill color… anything you’d normally use for formatting can be set here.

Click OK when it’s what you need.

Back in the Style dialog window give your style a name in the field at the top and click OK.

Voila! Now that the style is defined when you return to the Format menu, Style choice and pull down the list of available styles yours will be there along with the rest.


When you choose to apply a style then all selected cells will be changed to match whatever style picked from the list.


Moving on to Excel 2007…

We’re back on the Home tab of the Ribbon, Styles section. Open the styles palette with the down arrow.

At the very bottom of the palette you’ll find a choice for New Cell Style. Click it.

The Style dialog window will appear where you can create a new format combination that you will find useful.


The bottom on the window is where you choose which attributes will be included in your style.

To actually set the formatting you’ll need to click, well… the Format button.

At this point you should be looking at your very familiar Format Cells dialog window. (In fact, the same one we’ve been using for years.)

Set the formatting that you need (same as any other time) and click OK.

Back in the Style dialog window be sure to name your new style and click OK.

And… just like magic… you’ll find that the top section of the styles palette will now be a section of custom styles.


In fact, I found that it displayed my custom style in the group of 4 visible on the Home tab.


I just love it when I can truly have things all my way!

~ April

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