I was looking through my files the other day and came across a variety of “mini” tips and I thought I’d share some of them with you. They include tips on operating systems, word processors, e-mail, browsers, and Windows Explorer. I hope you can get some use out of some (if not all!) of them.
Note: Even if a tip says it’s for “WinXP”, try it in Vista, or Win7. Some of them do work in different versions. This also goes for different versions of Word, Outlook, etc.
Tip #1: Search for a file within Microsoft Word. (Office 2002/Office XP)
If you would like to work on a document in Microsoft Word and you don’t know where it is, you don’t have to automatically go to the search feature for your operating system. Open up Word, go up to the very left-hand corner, left-click on File, and in the drop-down menu click on Open. You are now looking at a box with files. Go up to the very top right corner and left-click on the little down arrow next to Tools. At the top you will see Search. Click on it and it will open a search box. Now you can search for anything you need to!
Tip #2: A quick search shortcut.
Hold down the Windows key and press F, and up pops your search box!
Tip #3: Open Windows Explorer the easy way.
Hold the Windows key and press the E key. That’s it!
Tip #4: Another way to search in Windows XP.
Did you know that if you want to search for something, all you have to do is right-click on the Start button, left-click on search and you’re good to go?
Tip #5: Get a synonym while typing in Word without leaving your document.
Need a synonym while you’re typing without having to go to the internet (or anywhere else)? All you have to do is highlight the word that you need the synonym for and press Shift and F7. On the menu that pops up you will see Synonyms. Left-click on it and fill in what you need!
You can also right-click the word and choose Synonyms from the menu. Left-click on it and you will be given a list of synonyms at the top of the box or a Thesaurus option on the bottom.
Highlight the word, press F7 and this is what pops up:
This is the other way to get a synonym that you need:
Tip #6: Begin a Word document with the font of your choice – every time!
To begin a new document in Microsoft Word with the font of your choice, create a “default” font. Go to the top of a document and left-click on Format, and then on Font. Choose your favorite font from the box, left-click on the Default button (at the bottom, to the left) and then left-click on Yes when Word asks you if this is the font you want to open all of your documents with. Then click on OK. Now every time you open a document you will start it with your favorite (now default) font!
Tip #7: Use one key to look at your hard drive.
There’s a very easy and quick way to look at the contents of your hard drive without going through a bunch of steps. First, point and left-click on your Start button and then left-click on Run. If you don’t have Run… displayed in your menu, you can bring it up by holding the Windows key and pressing the R key (Win+R).
Enter a backslash (it looks like this: \ ) and click on OK. A window with Windows Explorer will pop up, allowing you to view the contents of your hard drive.
Tip #8: Change your text with a shortcut.
If you are working in Microsoft Word, you can change your text to capitalize a whole word or just the beginning of one with a keyboard shortcut. Point your cursor at the beginning of the word and press Shift, hold it, and press F3. Press it once to capitalize the first letter, twice to capitalize the entire word, and three times to make the entire word lowercase.
Tip #9: Expand all folders and subfolders by pressing one key. (WINXP)
Did you know that can expand every branch of a folder in Windows Explorer at the same time? Select a folder in the left pane, press the asterisk key (*) on your numeric keypad. Any folders and/or subfolders underneath will appear all at the same time.
Tip #10: Quick access to network connections.
Despite making networking generally easier in Windows Vista, Microsoft has made it (for reasons known only to them) very difficult to get to your network connections. In the Start Menu Search box (or Run dialog), type ncpa.cpl and press Enter. How easy was that?
So there you go! Hope you liked ‘em!
~ Lori Cline