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The “Save All”

Monday, November 15th, 2004 by | Filed Under: MS Office Help
 
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The “Save All”

Have you ever had several MS Word documents open at once and want to quickly save them all?

Maybe you’re going to close the program and would like to avoid the continual pop-up boxes asking you to save each document.

Or, maybe, you’re going to walk away from your computer for a few minutes and would like to quickly save everything “just in case”. You know how those situations arise when you wish you would have saved before the machine “freaked out” or the power failed.

I’m sure that when you usually save your files you use either Ctrl+S, the Save button, or File menu, Save choice.

Any of those options are great, but remember, you have to continue repeating the process for each and every document.

Feeling a bit frustrated? After all, you only wanted to walk away for a quick minute and it’s going to take you 5 minutes to shuffle through all those open files to get them saved.

Looking for a quicker option? Maybe one that allows you to save all the documents in one quick move instead of file by file?

Well, here’s the good news, you can and it only takes one extra keystroke!

Next time give this a try.

Hold down the Shift key then go to the File menu.

Take a good look—see it?

image

Where the Save choice used to be there should now be Save All.

Choose Save All and Word will go through all open documents and save each one without closing the documents. (For new documents, it will bring up the Save As window to allow you to name your document just like individual Save As commands would have done.)

That’s it—you’re all set—multiple saves with one click.

Now if only we had something like this for around the house. You know, vacuum one room *poof* they’re all vacuumed. Make one bed *poof* they’re all made. You get the idea.

~April

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