Tips & Tricks

Sort Incoming Outlook Exp. Email

The best way to have your e-mail land in specific folders using Outlook Express is easy - In fact, I've been using this little trick for a long time, but it took Paul (one of our readers) to remind me that it would be a good idea to share. (OK, there were a lot of other folks who mentioned this, but I think I read his e-mail first :-)

Anyhow, all you need to do is set up message rules for your incoming mail. I know we've covered something similar to this before, but here it is again:

First, you'll need to create some folders for your e-mail. If you missed that tip, head to:

http://www.worldstart.com/tips/email-tips/emailfolders.htm

OK, now let's put together an example. We'll say you have a friend named "Billy-Bob" and you want all of his e-mail to go into a folder named "Billy-Bobs Junk". Here's how you would set that up (this assumes you have already created the afore mentioned "Billy-Bobs Junk" folder).

1. Click the Tools menu, Message Rules, Mail. Click the New... button.

2. Check the "Where the From line contains people" in the first list box (labeled "Select the Conditions for your rule").

3. Now, in the "Select the Actions for your rule" box, check "Move it to the specified folder" checkbox.

4. OK, now look at the "Rule Description" box. Click the highlighted "Contains People" link and a new screen should pop up.



5. You should be back to the New Mail Rule screen now. Go back to the "Rule Description" box and click the word "Specified" (should be linked). Another screen will pop up and allow you to choose the "Billy-Bobs Junk" folder. Click that, hit OK.

6. OK, you're almost done. Just click the OK button on the New Mail Rules screen and your new rule should be in effect.

That's it, next time Billy-Bob sends you an e-mail, it will automatically be diverted to the "Billy-Bobs Junk" folder.

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