Tip #1983 - Recurring Appointments
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Over & Over Again
Do you use MS Outlook's
calendar feature? Do you have some appointments (such as weekly staff
meetings or daily deadlines) that you repeatedly enter into your calendar?
Outlook can make the
repetitive entries for you. To set an appointment as a recurring one,
you should first open the appointment.
Now go to the Actions
menu, Recurrence choice.
When the Appointment
Recurrence window opens, you'll have a few decisions to make.
At the top you'll
need to enter information pertaining to the time of the appointment.
Below that there's
the Recurrence Pattern section. On the left choose how often the appointment
should be entered into your calendar. As you make this choice, you'll
notice that the right side changes. That's because each pattern will require
different information in order for Outlook to manage things properly.
Once you've chosen between daily, weekly, monthly or yearly recurrence,
be sure to complete the information needed to the right.
At the bottom of the
window you'll need to choose when to start including the appointment and
when to stop including it (if ever).
Once you make all
your choices, click the OK button.
You'll be returned
to the appointment window. When you Save and Close this window,
your appointment will be repeated throughout your calendar just as you
requested.
Need to stop the recurrence
of the appointment? No problem!
If you return to the
Appointment Recurrence window (open the appointment, Action
menu, Recurrence choice), you'll find a button labeled Remove
Recurrence. Click it and work your way back out to the calendar, saving
as you go.
Poof! Appointments
all gone!
No more entering those
appointments over and over again.
~ April
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