Tip #2300 - Linked vs. Embedded Sound
Printer Friendly Version | E-Mail This Tip
Linked
vs. Embedded Sound
Do you use a lot of music in
your PowerPoint presentations? Do you then use these presentations on
a different computer?
Ever had a problem
with the music? Maybe the music you've used isn't on the new computer
and you didn't know that you had to copy that file too. Oh no, what do
you do now?
Well, you could always
train yourself to copy sound files or you could take a minute or two to
find out what rules PowerPoint is playing by and then see what options
you have.
I vote for the second
choice since it puts the knowledge and power in your corner, so let's
take a look at what PowerPoint is doing behind the music scene.
Here's the deal: PowerPoint
has a setting in the Options window that's a cutoff for sound file size.
Below the specified file size, PowerPoint embeds the file into the presentation.
(No need to copy embedded files to the other computer, because it's already
in the presentation file).
This, of course, means
that sound files larger than that size will be linked to the presentation
but not a part of its file. (Linked files must be moved with the presentation
file).
To make changes to
this cutoff file size, you'll need to go to the Tools
menu, Options choice.
Once in the Options
window, you're looking for the General tab.
There's an option
that says "Link sounds with file size greater than xxx Kb."
This is the setting you need to pay attention to. If you want larger sound
files to be embedded (increasing the size of your presentation file),
you can increase this number so that the files you're using are below
the cutoff.
When you've made whatever
change you deem necessary, click OK.
Voila! To embed or
to link, it's all up to you.
~ April
Want To Comment On This Tip? Click Here! We'd love to hear from you :-)
Like These Tips? Get 'Em Free In Your E-mail
