Tip #2444 - Changing Up the Order
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Changing
Up the Order
Do you use MS Outlook's
Task feature?
You know, the one
that resembles a big "To Do" list? Maybe you've used it to replace
all those tasks you would have formerly written on post-its and left all
over your desk?
Anyway, if you use
the task feature to keep track of everything, I'm sure you've looked for
ways to organize your list.
I mean, with the post-its,
you would have just picked them up and rearranged them as needed, but
what do you do with the list you're now facing in Outlook? Seems like
rearranging these could be a bit of a pain. Or is it?
The answer to that
is "No." If you know just a few tricks, you'll find that rearranging
is just a click or two away.
While there are lots
of ways to organize, I've chosen a few quick and easy ways to take a look
at today.
First, I'd like to
discuss sorting tasks in ascending or descending order on any field you
have displayed by clicking on the column title. This
method works just like sorting your Inbox. Click one to sort one way and
click again to sort in the opposite direction.
Or, you could right
click over column title and choose Group by this field.
The result will be that all items that match in the chosen field will
be collapsed into an expandable list.
And, if you want nothing
to do with any of Outlook's sorting and grouping, you can manually move
task items as long as there's no grouping or sorting already set.
To manually move a
task, simply click-hold-and-drag the task up or down
the list.
A red line will show
you the new location of the task in the list. Simply release the mouse
button when the red line is where you want the task to be.
Now, one last thought.
What do you do if you've already got the tasks grouped and / or sorted
and want to switch to manual rearrangement?
I'm sure there's several
ways, but I was easily able to turn the sorting off by right clicking
on a column title and choosing Customize Current View.
Once in the View Summary
window, I clicked on the Sort button.
Then from there, I
chose None in all the sort fields and clicked OK
twice.
If I've got tasks
grouped, I simply drag the group headings from the top…
…and drop them
into the body of the window. This will remove the group setting, allowing
for manual sorting.
Whatever your needs,
with a little experimentation, you'll find that Outlook has just the thing
to sort your tasks to your liking.
~ April
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