Tip #2448 - Creating Custom PowerPoint Handouts in MS Word
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Creating
Custom PowerPoint Handouts in MS Word
Have you ever found
yourself trying to create handouts to a PowerPoint presentation and wish
you had a way to add questions or extra information next to the slide
picture?
Maybe it's a presentation
for a seminar or a class you're teaching and the handout with the complete
slide pictures is great, but you still need a place to ask the important
questions that go along with each slide.
I'm a teacher and we use question
worksheets during videos and presentations all the time. It helps the
students focus their attention on the important stuff that's going on.
So, if the material
is delivered in a PowerPoint presentation, we often give them the handouts
with a complete set of slides and a space to take notes.
The problem with that
situation is that they figure it's all on the slides and don't bother
to listen at all.
It really defeats
the purpose of the handouts.
What can help?
Well, we could put
additional questions to answer on the handouts and we'd be back in business.
Also, sometimes you have just
a few extra things to convey that you don't want "cluttering"
up the slide.
Where do you put that?
You could work in
PowerPoint and go from slide to slide using the Notes Page feature, but
then you can only print one slide per page and that eliminates the possibility
of using the notes feature for your own speaking notes.
What now?
I have a quick answer
to all of that: MS Word!
Yep, it's that simple.
Once your presentation
is complete, you can send it to MS Word and then add questions or extra
notes to your heart's content.
Ready to learn how?
Yes?
Okay, then let's get
started.
The first thing you
need to do is open your PowerPoint presentation.
Now, we need to go
to the File menu, Send To submenu, Microsoft
Word choice.
The Send To
Microsoft Word window will open, offering you several setup options
for the Word document that will be created.
The top section allows
you to choose the layout of the Word document. The pictures
pretty much show you how it will look.
At the bottom, you
can decide how you want the slides added to the new Word document.
If you choose to Paste
the slides into the document, any changes you make to the presentation
will not affect the Word file. However, you can edit a slide in the Word
document by double clicking it. When the changes are complete, simply
click outside the slide.
On the other hand,
if you choose the Paste link choice, the slides will
be linked to the presentation. The file will be updated each time it's
opened to reflect slide changes made in PowerPoint.
When you've made your
choices, click OK.
Word will open and
your document (slides and all) will be created.
Once the document
is complete, you can click into the notes area to enter any extra information
or questions you need to make your handouts the best they can be!
Custom handouts at your fingertips.
~ April
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