Tip #2509 - Forward/Reply Formatting
Printer Friendly Version | E-Mail This Tip
Forward
/ Reply Formatting
Have you ever noticed
how forwarded e-mails can be so different from one person to the next?
I mean, Sue forwards you a message where the original text has a ">"
at the beginning of each line and Uncle Jeff forwards you something and
the original e-mail comes as an attachment.
Whatever configuration
you've seen or preferred, the big question is what does MS Outlook do
with your forward and reply e-mails? Now, a good question for you is do
you like the configuration you've got? If you said no, have you ever looked
for the options to change it?
Well, if you've ever
found yourself looking to control forward and reply formatting, this is
the tip for you!
In MS Outlook, you're
looking for the Tools menu, Options
choice.
When the Options window
opens, I found e-mail options on the Preferences tab
in Outlook XP.
Click the
E-mail Options button.
When faced with the
e-mail options, you're looking for the On replies and forwards
section.
It's here that you
see two categories: "When replying to a message"
and "When forwarding a message."
Each of these has
a drop down list of choices and a small preview of what the choice does
to an e-mail. (The preview will change when a different choice is selected
from the list).
As you can see, the
options are pretty self explanatory, so choose what makes the most sense
to you.
If you choose "Prefix
each line of the original message," the "Prefix
each line with" field will become active so you can determine
what character Outlook should use.
And, last but not
least, at the bottom of that section is a check box that, when selected,
will mark your comments in replies or forwards with the text you indicate.
Enter the character of your choice.
Once you've set all
your preferences, click the OK button and then hit OK
again to exit the Options window and to go back to Outlook. Now you're
ready to forward or reply with your own sense of style!
~ April
Want To Comment On This Tip? Click Here! We'd love to hear from you :-)
Like These Tips? Get 'Em Free In Your E-mail
