Tip #3233 - A Blue Wave
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A
Blue Wave
We all know about
MS Word's ability to mark spelling and grammar errors with the infamous
red and green lines, right? Well, have you ever found yourself wishing
that Word could help out with formatting issues too?
You're in luck! It
can. Word does possess the ability to mark formatting inconsistencies
when it notices that the formatting is very close to other formatting
in the document.
Maybe it's better
if I let Word tell you about the inconsistencies. Word "marks formatting
with wavy, blue underlines when it is similar, but not exactly the same,
as other formatting in your document. Word can identify direct formatting
that's similar to formatting you've applied more frequently, list formatting
that's similar to other list formatting and direct formatting that matches
a style."
This is what you'll
see when Word detects a discrepancy:
Now, just like the
spelling and grammar, if you right click over the text, Word will suggest
a way to fix it.
Interested in where
to find the wavy blue lines?
No problem. It's in
the Tools menu, Options choice.
On the Edit
tab, select the "Mark formatting inconsistencies"
choice. In addition, the "Keep track of formatting"
check box must also be selected to use this feature.
Click OK when
you've got both check boxes selected.
Voila! We now have
a rainbow of wavy lines giving us not-so-subtle suggestions for editing
our documents!
~ April
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