Tip #3436 - One Click to Address All
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One
Click to Address All
Do you frequently
find yourself addressing your Outlook e-mails to the same group of people?
You know, over and over again, you end up building the "To"
field with the same set of names. Tired of repetitive work?
If you answered yes,
then I've got good news for you! What you need is to set up a distribution
list for that group of people. With a quick few clicks, you'll be down
to one name, but the e-mail will still be sent to the entire group.
To get started, go
to the File menu, New submenu, Distribution
List choice. (Ctrl + Shift + L works too).
In the Distribution
List window, give the list a meaningful name in the "Name"
field at the top.
Now, it's time to
add members to your list. Click the Select Members button.
In the Select Members
window, highlight the contacts you need on the left
side list and click the Members button to move them into
the Distribution List on the right.
Click OK
when all the needed addresses are on the right side of the window.
If you have members
to add to the list that are not currently in your Contacts, just click
the Add New button.
In this window, you
can enter a new address that should be added to your distribution list.
Click OK to complete the addition.
When everything is
set, click Save and Close.
Voila!
Next time you try
to send an e-mail to that group of people, address the e-mail to your
distribution list and all the members of the group will receive it, with
no individual addressing required!
~ April
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