Tip #3699 - Printing Only What's Needed
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Printing
Only What's Needed
Have you ever noticed
that MS Excel automatically tries to print everything on your worksheet?
This works wonderfully
for most things we do, but what about the times when you only need part
of a worksheet printed? Or, what do you do when you have a large worksheet
containing many calculations that feed to one particular section of the
sheet and you only want to print that small section? (Yes, I'm aware that
you could have set up the workbook so that the part to be printed was
on a separate worksheet, but what if it's not?) We all know it can be
a huge pain to move everything, so what can you do now?
Well, your solution
to the dilemma is to set the Print Area.
Print area?
Yes, the Print Area.
Basically, it's a
specific area in a worksheet to be printed, ignoring everything else on
the sheet.
So, how do we actually
set the print area?
It's as easy as 1,
2 and well, we really don't need 3. So, how about 1 and 2?!
1. Highlight
the cells to be printed.
2. Go to the File
menu, Print Area and select Set Print Area
from the submenu.
That's it. You're
done.
Now, when you print,
you'll get only the information in the cells that you selected.
(A quick note here:
I did try using the Ctrl key to select separate sections
for the print area. What I found was that Excel printed each section on
a separate sheet of paper).
Okay, so now that
you know how to print just part of a worksheet, let's say you used this
little trick to print part of a worksheet and now you need to print the
entire thing. How do we get it all back?
It's easy enough.
You don't even have to highlight the cells!
Simply go to the File
menu, Print Area and select Clear Print Area
from the submenu.
Poof! Back to where
you started.
If only all things
in life came with such short instructions!
~ April
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