Tip #4027 - I Didn't Know It Would Look Like That!
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I
Didn't Know It Would Look Like That!
Ever print out your
MS PowerPoint presentation handouts with a black and white printer?
If so, did you find
yourself standing at the printer, completely disappointed with the way
the beautiful color slides you've created turned out, when converted to
the printer's grayscale capabilities?
So, how are we supposed
to know what it will look like before we print? You know, maybe even have
an opportunity to check how it looks as we create the presentation.
Well, that's a great
question and I've got an easy answer for you! We simply need the Color/Grayscale
button.
To preview your presentation
on the screen in grayscale, click the button and choose
Grayscale from the list.
Your presentation
will immediately switch from color to grayscale and the Grayscale View
toolbar will open for you.
It's a simple toolbar
of only two buttons: Setting and Close Grayscale View.
The Setting
button opens a list of choices for how PowerPoint can handle
the grayscale option on screen and when printed. You can use this button
for individual objects or the slide background by selecting an element
in the slide before making a choice.
If you choose to return
to the color view, click the Close Grayscale View button,
but don't worry about those setting choices you made. PowerPoint will
remember them for you.
Then when you go to
print your presentation, use either the File menu, Print
choice or Ctrl + P to get to the Print window. Then choose
Grayscale in the bottom left corner.
That's it. Now, your
printed presentation will come out of that printer looking just like you
imagined it!
~ April
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