Tip #4065 - See It All
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See
It All
Need to know how many
times a phrase or word appears in an MS Word document?
Afraid you've overused
a word in your writing?
Looking for a quick
way to search the document (a way that doesn't involve manually looking
through the text) so you can make sure you haven't "thrown in"
that favorite catch phrase one too many times?
If you answered "Yes,"
here's a quick tip you can use to help with your document editing, if
you're using one of the newer versions of Word. (Sorry, I couldn't find
this one in Word 2000 when I looked).
Let's face it, what
you're really doing is hoping to find all the occurrences of the word
or phrase. So, let's find them!
The first thing you
need to do is open the Find window. There are several ways to do this.
Two of them are the Edit menu, Find choice
or Ctrl + F.
The obvious step in
the Find window is to type in the word or phrase for which you're
searching in the "Find what" field.
Stop!
Do not click the Find
Next button. (I know that's your first instinct here, but all you'll get
is the first occurrence that Word finds of the phrase, not all of them).
You're looking for
the "Highlight all items found in" box.
Check this
option and be sure to select where to search
for the phrase from the list below.
You'll notice that
the Find Next button just became the Find All button.
Click the
Find All button.
Instantly, you'll
discover that the document now has all occurrences of the word or phrase
you entered highlighted, awaiting your editing decisions.
When you're done with
the Find window, click the Close button and you'll be
back on your way!
~ April
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