Tip #4070 - Fine Tune Your Printing Choices
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Fine
Tune Your Printing Choices
So, you're in need
of a hard copy from an MS Word file, but you don't need the entire file.
Maybe you just need
a page or maybe even just a section or two.
If that is all you
need, why are you printing the entire document?
Good question and
unfortunately, there's no good answer.
So, let's explore
a few ways you can get Word to print only what you need.
To begin, you'll need
to go to the Print window (File menu, Print choice
or Ctrl + P).
In the Page
Range section, you'll find a few choices.
By default, the
All choice will be selected, but you could change it to Current
page, which will print only the page where the cursor is currently
located. You also could choose the Selection option,
which prints whatever text was highlighted before you went to the Print
window.
Below that, you'll
find the Pages option. This is where all the printing
flexibility comes in.
In this field, you
can enter a combination of information to get Word to print exactly what
you want, with nothing more and nothing less.
To print whole
pages, you can request them by page number.
2 will print only
page two of the document.
2, 5 will print
only pages two and five of the document.
3-8 will print
only pages three through eight of the document.
3, 4-7 will print
only pages three and four through seven.
Okay, so you get the
idea with whole pages, but here's a quick bonus.
By entering page numbers
in reverse order, such as 7-2, you will get Word to print them in reverse
order.
Why reverse order?
Well, if Word prints
the last page first, it will be at the bottom of the pile when you take
the stack off the printer. That means no more shuffling pages to get them
into the correct order!
(You could also set
the reverse order option through your Printer's Properties window).
Now, moving on to
printing sections. (To do this, you have to work with a document
that's been broken into sections by inserting section breaks).
To denote the printing
of just a section, use the letter "s," followed by the
section number.
For example, if you
wanted to print section two of the document, you would enter "s2"
in the Pages field.
You can use the comma
to separate non-consecutive sections and the hyphen to print a range of
sections.
Need to mix the page
numbers with the sections?
No problem!
Use the letter
"p," followed by the page number and then "s," followed
by the section number.
For example, "p2s3"
means print page two in section three.
This too can be combined
with the comma and hyphen to print both consecutive and non-consecutive
parts of the document.
Now, go on and get
creative and take control of your printed pages!
~ April
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