Tip #4213 - Copernic - Part 2
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Copernic
- Part 2
Are you ready
for Part 2? Here we go!
Yesterday, in
Part 1 of this article series, we set up Copernic
to index the files you wanted it to search and we left things at the
point shown below:
Now, let’s
move on a bit and see what other changes we can make!
When you first
use Copernic, you will have icons in two places, like this:
Now, if you will
be searching for all of these types of files, you can leave it as
it is. But, if you're like me, you'll probably want to restrict the
number of file types you search for (and therefore, index). So, what
now?
Well, let’s
start by going to Tools, Options.
You will then
see this window:
Next, select the
second option of Display.
You can then uncheck
the file types (and the icons) you don’t want to include on
the main display.
In my case, I
only wanted e-mails and document files, so my Copernic looks like
this:
Searching
with Copernic
Before you can
use Copernic for the first time, you need to let it do its work of
indexing all the file types you have selected. Depending on the volume
you have chosen, that could take several hours. But, it will work
in the background of your computer and you can always do other things
while it's going.
So, now, let’s
put Copernic through its paces with a real search.
Let’s start
by finding a file with a specific word in it, like this:
In this example,
I am searching for a Word document with the word "Invoice"
in it. To do so, select the File icon at the top
and then type your desired word in the Search box.
Then in a very short time period, it will tell you how many files
it has found and where you may be able to locate them (see above).
But Copernic even
goes one step further. If you single click the file you are interested
in, it will give you a Preview Pane below the main window where you
can see what the file actually contains (again, certain private information
has been blocked out in the screenshot below):
So, what about
e-mails?
Well, first, select
the E-mail icon. Then enter a relevant word in the
Search box. Also, if you suspect that the word may be found
in an e-mail attachment, you should also checkmark the option of "Also
search in attachments" (2).
Again, in a very
short space of time, the results will come sorted by date and a preview
(1) can be seen below.
But again, you
can go one step further! Next, look at the circled icons in the preview
pane (3). Right from within Copernic, you can Open,
Print, Reply and Forward
this message (using your e-mail client) and also Find
relevant messages. It's very useful indeed!
So, you can see
what a useful tool Copernic actually is!
No more lost letters,
MP3s or e-mails. You can now track them all down with Copernic!
Addendum
For those of you
who may be interested in a little more information about customizing
Copernic, there are a few more options described below.
If, for instance,
you want to change the frequency with which Copernic indexes new files,
go to Tools, Options and then select
the Indexing and Performance button. You can see
a number of options here:
Or, maybe you
want to extend the scope of files searched for and indexed. In that
case, click on the Advanced button and then hit Add.
That will give you this choice:
There are a lot
of other options too and if you feel adventurous, give them a try.
Hope you enjoy Copernic as much as I already do!
~ David Woodford
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