Tip #4247 - Two Places At Once
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Two
Places At Once
Have a large MS
PowerPoint presentation?
Do you find yourself
trying to work in two places at once? For example, maybe you're trying
to copy/paste items from several slides onto another.
How does that routine go?
You work on slide
A and then move to slide B (either scrolling, using the slide sorter
or the Page Up/Down keys). You then work on slide B and then go back
to slide A. So, that means more scrolling through your presentation
to get to slide A so that you can work some more and then go back
to slide B. Does that sound familiar?
Frustrated yet?
I know I am just thinking about it!
Wish there was
an easier way than the constant scrolling through all your slides
to get to your next location?
Well, I have some
good news for you today!
PowerPoint allows
you to have several windows open from the same presentation. Yep,
you read it right! You can open the same presentation to different
locations, simultaneously, for quick jumps between your slides.
Interested in how to accomplish
this little feat?
Yes? Then let's
get to it!
Open the
presentation with which you're working.
Now, go to the
Window menu, New Window choice.
PowerPoint will
open a second window of the same presentation (you can see down on
your taskbar that there are now two PowerPoint presentations listed
as running programs).
At this point,
you can scroll one of the windows to another location in the presentation.
Then it's time
to get busy!
Start your work
process and use Ctrl + F6 to flip between the open
PowerPoint windows. (As always, you can also use your mouse and taskbar
to move from window to window).
Once you've set
each window to the slide you're working with, you no longer need to
scroll. Simply work on one slide (let's say a copy), then do a quick
Ctrl + F6 over to the other window and you're instantly
in the next location (for your paste).
I can already
hear the questions now: What's happening as you make a change in one
window, but not the other? Are they different in the end, therefore
requiring you to pick one as the "final presentation" for
saving?
You'll be glad
to hear that the answer to that is a very loud, "No!"
After making a
change in one of the windows, take a quick moment and flip back to
the other open window. Now, scroll to the slide you've changed.
Voila! PowerPoint
doesn't miss a beat. You'll find that the change has happened in both
windows, so there's no need to worry about which one to use when it
comes time to save your projects. They all match in content, all the
time!
Have more than two places?
Again, that's
not a problem! Simply use the Window menu, New Window choice as many
times as needed.
If you don't like
the Ctrl + F6 trick for scrolling through the windows, there's always
the options of Cascade or Arrange All as well (those are also located
on the Window menu).
These options
will make all of your presentation windows accessible from within
one PowerPoint program window. Oh yeah!
Any way you want
them arranged, there's always a better solution to your situation
than the old time consuming scroll technique!
~ April
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