Tip #4364 - Seeing Continuous Text Flow in the Print Layout View
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Seeing
Continuous Text Flow in the Print Layout View
Everyone has one.
It's inevitable. Yes, we all have a preferred view in MS Word. Some
of us like the Normal view and others use the Web Layout view on a
daily basis.
If you're like
me, you are a fan of the Print Layout view in Word. To me, that view
is basically, "What you see is what you get," including
the visibility of all the margins. I guess I just like to see each
page as a representation of an actual piece of paper.
Well, regardless
of your reason for preferring the Print Layout view, I'm sure you've
found times when it would be helpful to put the pages together. You
know, to easily see the flow of the document and to know exactly how
the text is flowing from page to page, without the visual disruption
of the margins and spaces between the pages.
At this point,
I'm certain a few of you are thinking, "No problem. It's just
a quick change in the View menu." Or, if you're aware of the
View buttons in the bottom left corner of the program window, the
change is just a quick click of the correct button.
But, wouldn't
it be nice to have the luxury of altering the Print Layout View's
behavior for this purpose, anytime you choose?
Yeah, I agree.
I'd still rather see this view and just find a way to temporarily
remove the top and bottom margins so that I can see how it's all coming
together.
Fortunately, for
anyone with this line of thinking, there is a one click way to alter
the Print Layout view to meet those requirements.
What you're looking
for is the Hide/Show White Space feature.
Take your mouse
pointer and slowly run it over the gap between the "pages"
of your document.
At some point,
it should change to two inward pointing arrows and display this message:
"Hide White Space" (Word 2007 says "Double Click to
Hide White Space").
While you still
have the double arrow, click to change this:
Into this:
Like magic, the
document will change to display just a solid black line between the
pages.
Notice that the
top and bottom margins of the pages are no longer visible, which gives
you a full and uninterrupted view of how the text is flowing from
page to page.
Want your margins returned?
No problem! Simply
run the mouse pointer slowly over the black dividing line until the
pointer changes again and displays this message: "Show White
Space." (This time, the cursor changes into a double arrow pointing
outward).
One click here and your
document is instantly returned to its original Print Layout view.
Isn't it nice
to know that you have options?!
~ April
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