Tip #4710 - Over and Over Again
Printer Friendly Version | E-Mail This Tip
Over
and Over Again
Do you use MS
Outlook's calendar feature? Do you have some appointments (such as
weekly staff meetings or daily deadlines) you enter into your calendar
repeatedly?
If so, Outlook
can make those repetitive entries for you! To set an appointment as
a recurring event, you need to first open the appointment.
Now, go to the
Recurrence choice. In older versions of Outlook,
you'll find it under the Actions menu. In Outlook
2007, you'll find it on the Appointment ribbon.
When the Appointment
Recurrence window opens, you'll have a few decisions to make.
At the top, you'll
need to enter in information pertaining to the time of the appointment.
Below that, you'll
find the Recurrence Pattern section. On the left side, choose how
often the appointment should be entered into your calendar. As you
make that choice, you'll notice that the right side changes. It does
that because each pattern will require different information in order
for Outlook to manage things properly. Once you've chosen between
daily, weekly, monthly or a yearly recurrence, be sure to complete
the information needed to the right.
At the bottom
of the window, you'll need to choose when to start including the appointment
and when to stop it (if ever).
Once you make
all your choices, click the OK button.
You'll then be
returned to the appointment window. When you Save and Close
that window, your appointment will be repeated throughout your calendar,
just as you requested.
Need to stop the
recurrence of an appointment? No problem!
If you return
to the Appointment Recurrence window (open the appointment
and find the Recurrence choice), you'll find a button
labeled Remove Recurrence. Click that and then work
your way back out to the calendar, saving as you go.
Poof! The appointments
are gone.
No more entering
those appointments over and over again!
~ April
Want To Comment On This Tip? Click Here! We'd love to hear from you :-)
Like These Tips? Get 'Em Free In Your E-mail
