---

Tip #510 - Export and Print Your Address Book

Printer Friendly Version | E-Mail This Tip | Video Version Of This Tip

Like These Tips? Get 'Em Free In Your E-mail Everyday! E-mail Address:

Did you know that you can export your Address Book so it can be used by database programs, label making software, and more? Of course you do, I mentioned it a few seconds ago.

OK, first let me tell you about .csv files. These are simple text files that show data as "comma-seperated values". If you bring a .csv file up in Notepad you'll see data separated by commas. So, what does that have to do with our current discussion?

Well, if you export your Address Book as a .csv file, it can be used in any program that imports .csv files.

With Outlook Express, open your Address Book and go to File / Export / Other Address Book then select "Text File (Comma Separated Values)" and click the "Export" button. In the next window, give the file a name (if you don't want it in "My Documents", click "Browse" and select another folder). You are then given a window where you can check off what fields in the address book get exported—allowing you to get as basic or detailed as you want.

In Thunderbird, open your Address Book (Ctrl+2), or in Netscape Mail open it with Ctrl+5. Next, go to Tools / Export, give the file a name then change "Save as type" to "Comma Separated (.csv)". Click Save and there you go.

If you keep an address book online in Yahoo Mail find the "Mail Options" button in the upper right-hand corner. Select "Address Book" from the left-hand column, then Import / Export under "Management". On the next screen under Export, click the button next to "Microsoft Outlook" to save it on your hard drive as a .csv file. Yahoo Mail also has a Printable Address Book feature.

AOL users can print labels from their address book, but I don't think there is a way to export.

Anyway, now that you have a .csv file, it can be imported into other programs like Address Book . MS Word has a Mail Merge feature that allows you to use that file for form letters, mailing labels, and envelopes. With a database program, you can use the .csv file data in all kind of ways.

~ David

David Samuel Thomas

Want To Comment On This Tip? Click Here! We'd love to hear from you :-)

---

Like These Tips? Get 'Em Free In Your E-mail

Computer & MS Office Tips

Computer Tips & MS Office Tips Daily - Run your Windows PC like a pro! No matter what your skill level, beginner or advanced, you'll find tons of valuable tips, tricks, and ideas in every issue (plus great software deals). Become the computer guru you've always wanted to be! The tip you've just read was in this newsletter!

Computer Tips & MS Office Tips Weekly - If you don't want our Computer Tips newsletter every day, then sign up for this weekly newsletter to get the best information of the week. Sent on Fridays

Our Other Great Newsletters

Just For Grins - Each issue includes a couple clean jokes, some funny quotes, and a hilarious reader's story. Newsletter is sent five days a week

Life's Adventures - Each issue features a short story. Some of these are of the warm and fuzzy variety, some are sad, some are a little of both, but they all deliver powerful messages. Sent every Tuesday and Thursday.

Software Deals - Every week, we send out great deals in our Software Deals newsletter. Many of these deals are exclusively for our Software Deals newsletter subscribers and can't be found with our regular specials.

Enter Email address:

Your e-mail address is safe with us!
We only use it to send you the newsletters you request. It is NEVER disclosed to a third party for any reason, ever! Plus, if you decided you don't like our newsletters (don't worry, you'll love 'em :-), unsubscribing is fast and easy.

Click Here to find out why we have over 400,000 readers who enjoy our newsletters every week! (And growing fast!)

  (Computer Tips Daily)