When working with a very long document, I often find myself scrolling back and forth between different locations of the document to reference, move or copy information from one place to another.
No doubt about it… it’s frustrating. There’s nothing worse than going to page 25 to retrieve information, then scroll up to page 8 and forget what you just found, by the time you get there.
At some point, I’m sure it’s crossed your mind that you’d like to be in two places at once… and I’m happy to report that today we’re going to look at how to do just that!
So, if you’re with my on the whole “why are we doing it” thing, then you’re more than ready for the how, so let’s get down to business.
We’re going to tell Word to split our document… that is, to split it into two different viewing panes that can be scrolled to different locations, and that allow editing in one pane to take affect in both (because you’re still only working on a single document).
With the file open, we’ll begin on the View tab of the Ribbon.
In the Window group, click the Split button.
At this point, you should be looking at something like this:
The horizontal line across the window can be dragged up and down the screen.
Drag it to the location where you’d like Word to split the document into two different views, and click.
As you can see, once the split is complete, you’ve got two distinct sections, each with it’s own ruler and scroll bars. (If you want to change the size of each viewing window then you can still drag the split line up and down the window.)
You are now free to move either window to any portion of the document.
Changes made in one view will be reflected in both (scroll the other one to that place to verify it for yourself if it seems too good to be true).
Information can now be copied and pasted easily from one part of the document to another with little to no hassle… no more forgetting what you just read, as you frantically scroll from one end to the other!
When you no longer need the split window view, simply return to the View tab of the Ribbon.
The Split button has now become the Remove Split button. One click and you’re back to the usual one document, one window, one view mode that we’re all used to working with.
Well, that’s it for today – I’ve got to “split”.