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View It Quicker

Friday, March 9th, 2007 by | Filed Under: MS Office Help, MS Word

View It Quicker

Work with large or complex documents in MS Word?

Do those huge documents take awhile to come up in Word? How about when you try to scroll through it? Frustrated with the lag time?

If you’d like a way to speed the viewing process up, then why not give this little trick a try?

What we’re going to look at is Word’s draft font option. What’s that, you ask?

It’s a good question and the best answer I found came from the Office Assistant himself.

Draft font: “Displays most character formatting as underlined and bold and displays graphics as empty boxes. Select the Draft font checkbox to speed up screen display in documents with extensive formatting.”

The thing to keep in mind with this feature is that it displays the document plainly, but that doesn’t mean the formatting is gone. It’s just not displayed, which allows for that “speed up” I mentioned above.

Okay, enough explanation. Let’s get started.

First, we have to activate the display font option.

We do this through the Tools menu, Options choice.

On the View tab, select the draft font checkbox.

Click OK.

That’s the first step.

Some of you will need to switch views to see the change.

If you’re like me and work primarily in the Print Layout View, you won’t see a difference yet, but hang on, I’ve got you covered.

To complete the change, you need to switch to the Normal view. (View menu, Normal choice).

There you have it. Draft font, faster viewing and all your formatting safe and sound, but “put away” for awhile. Yes!

~ April

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