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What I Want, Where I Want It: In MS Office

Friday, July 27th, 2007 by | Filed Under: MS Office Help

What I Want, Where I Want It: In MS Office

If you’re familiar with MS Office Suite’s long list of commands available for the creation of customized toolbars, you must realize the tremendous opportunity they put forth in the area of work efficiency and ease.

I mean, how much more convenient could it be than to have the power to add the specific buttons for the commands you personally use the most to the standard sets you have in the program window?

But, after you’ve added a few buttons, your toolbars become too long for the space where they’ve been docked. What do you do then?

Oh, I know! You move the toolbar down (and stack multiple toolbars).

That’s a good solution, except that every time you stack another toolbar, you lose visible working space on your file.

Could there be a better way?


It all depends upon your view of menus. If you like them, then sure, there’s a much better way.

Why not add the custom commands to your menus, instead of creating a multitude of buttons? This way, the commands are easy to access, but they aren’t cluttering the program window.


Yeah, I thought you might find this one to be useful. So, if you’re ready, let’s get to the business of true customized menus!

The first thing you’ll need to do is open the Customize window. (Tools menu, Customize choice or use Alt, T then C or right click on any toolbar and choose Customize from the bottom of the list).

Next, you need the Commands tab.

From this tab, you need to find a command you wish to add to a menu.

Once you’ve found the command you wish to add, use your mouse pointer to click-and-hold (hold down the left mouse button) the item.

Now, drag it to the menu where you want to place the command.

You’ll notice that the menus will open as you move the mouse pointer over each menu name.

In order to put the command in the menu, you need to slide the pointer down the menu. A dark horizontal line will appear, showing you where the command will go.

When you’ve found the location that pleases you, simply release the mouse button to drop the command.

If that’s all you want to do, you’re done! Simply click the Close button in the Customize window and you’re back to work.

But, there’s so much more to do here! What about moving certain items you’ve misplaced? What about moving items that were already in the menus? What about deleting items in the menu?

In the interest of a complete discussion today, let’s address these last few concerns.

While the Customize window is still open, you can move any menu item you wish. Simply grab-drag-and-drop the item to be moved. If you click and hold, you’ll find you can place the item anywhere in the current menu, as well as, move it to a completely different menu.

What does this mean to you? One of the best things I can think of is that you can place the items you use frequently near the top.

I know newer versions of the MS Office Suite will use shortened menus, only displaying recently used items, but I’ve also noticed that many people I’ve worked with dislike this and turn the feature off. Therefore, the rearranging option may be a good way to organize the items for efficient use.

Now, we need to move on to the deleting of menu items.

You’ve got a couple of choices available to you for removing commands.

The first is to right click on the menu item to be removed (with the Customize window open, of course).

Then from the pop up menu, select Delete.

Poof! The item is gone!

The second method is to simply click-hold-and-drag the item into the document. When you release the mouse button, you’ll find that the menu item is gone.

Well, there you have it. An infinite (well, it sure feels like it’s infinite) supply of ways to customize the menus to your own particular needs.

This is what I call really making yourself at home in the MS Office Suite!

~ April

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