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Word: Sorting Data

Word: Sorting Data

Have you ever found yourself wishing that the list you just typed into MS Word was alphabetized? Or, for those of you who are good with Excel, you’re probably wishing that you typed the list in Excel in the first place (where it’s so easy to sort data).

Well, stop dwelling on the “should have, could have” stuff and smile. It’s very easy to sort data in MS Word!

Here’s all you have to do.

The first thing would be to get the list into Word. So type away.

**A quick note here: If you want the list double spaced, then set the paragraph to be double spaced (see the MS Office 101 tip above). Do not simply hit the enter button twice! It will become an editing nightmare and when the sorting is finished, it will put all of the blank spaces at the top of the list, leaving the data single spaced anyway.

Now that you’ve got the typing finished, let’s move on.

Here’s how you begin the sort (alphabetizing).


You will be returned to the document and you should see that the list is now in order.

And just like magic, everything is in its proper place. (Next week, I’m having a Sort button installed on my house…)

~ April